Procedures for Student Absence

First Day Absence

The parent/carer must ring the school's absence line, (01785) 788404, before 0900hrs to leave a message. The message should consist of:

• the name of the caller,
• the student's name and house tutor group,
• the reason for absence,
• the expected date of return.

Returning to School Following Absence

On return to school following absence, the student must bring a note for his / her house tutor, giving the reason for absence in writing. This is kept on the student's file for future reference.

Holidays in Term Time and Leave of Absence Requests

Before parents/carers consider taking their child out of school, we would appreciate them discussing their reasons with us. Depending on the circumstances, we may not be able to authorise a term time absence.

In exceptional circumstances, schools may grant up to ten days' leave of absence for a child to accompany his/her parents/carers on holiday. Each request will be considered on its individual merits, taking into account the following:

• timings of examinations;
• the student's attendance record;
• the reasons for the holiday being booked in term time.

The request must be made in writing on the Staffordshire County Council form which can be obtained from the school's reception office or can be downloaded from here. This should be completed and returned to Student Reception.

Within a week of its receipt, the application will be considered and a letter sent to inform parents/carers whether or not the school has authorised the leave of absence.

Requests for Leave of Absence for reasons other than family holiday in term time should be made in writing to the head teacher. We would appreciate as much notice as possible to assist with planning.

Please note: parents/carers may be required to come into school to discuss their request with the head teacher or a senior member of staff.